The Associate Vice President for Administration assists the Vice President in all matters pertaining to the efficient management, coordination between the financial and administrative departments work flow. He /She is responsible for the Human Resources, Finance Department and Procurement Department where a high level of cooperation and organization is required due to the high interaction between these departments.
As part of the effective management process, the AVP Office works with the VP office & the departments heads to :
Oversee, support and work closely with the management team of each department on the day to day processes providing guidance and advice according to QU policies and procedures and Vice president recommendations.
Review the policy and procedures on regular basis to ensure that they provide the best practice and required level of customer service and audit compliance . He /She may raise recommendations to the Vice President for modifications.
Receive ,filter and approve different applications from the departments reporting to him /her according to the authorization matrix set by the AVP and the departments’ directors and approved by the Vice President.
Review the performance of the departments under his/her management and ensure constant development and improvement to any areas in order to meet the high standards set by Qatar University .
Perform needs analysis process to be able to produce the maximum expected outcome . The analysis covers the department structure, head counts ,employee needs for development and other tools that will assist in reaching the required standards.
Oversee the implementation of the administrative and financial projects and ensure they are implemented according to the plan and the deadlines.
Review different audit reports and work with the concerned management team on any findings in the report . He /She may recommend developing new procedures or modification of existing to ensure that audit findings are not repeated.
Assist in preparing a comprehensive proposal of the University's budget, and ensure that the implementation of the approved proposal remains within the approved funding at its different stages.